When an organisation grows to 1,000 staff, communication is no longer simply about sending messages. It becomes about making sure everyone receives the same direction, understands it and acts on it.
The commander gives one simple instruction:
If everyone receives the instruction clearly and at the same time, the formation moves together.
But without a central command, information can be passed through different people, different groups and different channels.
Some may receive the message late. Some may misunderstand it. Some may not receive it at all.
A small difference in direction, repeated across 1,000 people, eventually becomes a very big difference.
The same principle applies to a modern organisation.
Without a central system, information is often spread across emails, WhatsApp groups, shared folders, notice boards and verbal instructions. Different departments may receive different information at different times.
The Intranet provides one central point where staff can receive the latest information, access the correct documents, follow internal procedures, submit requests and communicate with the organisation.
1,000 people may have different jobs, different responsibilities and different locations - but they should still move in the same direction.
The proposed Intranet System will provide a central platform for internal communication, information sharing, document management and access to internal services.
Development of a central Intranet homepage where staff can access important company information and commonly used internal resources.
The system will provide user authentication and role-based access control to ensure staff can access information according to their responsibilities.
A central staff directory will allow employees to locate colleagues and relevant department information from one location.
Management and authorised personnel will be able to publish company announcements and internal notices through the Intranet.
A central document area will be provided for authorised users to store, manage and access internal company documents.
Each department can have its own section containing department information, documents, procedures, contacts and internal resources.
The Intranet will provide a central access point to existing internal systems and applications.
Common internal requests can be moved from manual paper or email processes into structured online forms.
Selected internal requests can be routed to the relevant personnel for review and approval.
A central search function will allow staff to locate information available within the Intranet.
Notifications may be provided for selected activities within the system.
An administration panel will be provided for authorised personnel to manage the Intranet.
The Intranet interface will be designed to work across common desktop, laptop, tablet and mobile devices.
Deployment of the Intranet within the client's environment will include system installation, database setup, initial configuration and connectivity testing.
Basic system training will be provided to selected administrators and users before final handover.
Confirm departments, user roles, forms, workflows, documents and required system functions.
Prepare the system structure, database design, interface and access control.
Develop and configure the agreed Intranet modules.
Conduct functional testing and client user acceptance testing.
Install and configure the system within the client's environment.
Conduct training, complete final adjustments and hand over the system.
This Scope of Work covers the functions specifically stated above. Additional requirements introduced after the agreed scope has been confirmed may be evaluated and quoted separately.
Examples include: